The Finance and Accounts Department is one of the common Services departments of the Ministry. The department is divided into three divisions i.e. Finance, Accounts and Budget with two Deputy Directors. The Department is responsible for the preparation of the Ministry\’s Budgets through the Budget division and the payment of the entire Ministry\’s financial transactions approved by the Accounting officer (Permanent Secretary).
- Recording and updating of funds allocated into vote Books.
- Processing and issuing of AIE for approved bills and claims.
- Preparation of Daily, weekly and monthly balances and Returns.
- Preparation of payment vouchers and Recording of AIEs.
- Recording and balancing of Vote Books on daily basis.
- Answering of Internal Audit Quarries.
- Maintaining of cash Books and Mandate summary Registers.
- Safe keeping of security Documents and writing of Payment Mandates.
- Collection of Revenue and Bank payments.
- Handling Banking Transactions.
- Checking and passing of payment vouchers, salary and LPCs.
- Receipt and safe keeping of payment vouchers.
- Batching and pre-listing of payment vouchers.
- Analysis of Revenue and payments into Analysis Books.
- Preparation and submission of Monthly Transcripts and ATRRS.
- Reconciling Bank Statements with Cash Office Books.
- Preparation and submission of Bank Reconciliation Statements
- Preparation of payment Vouchers for all Advances.
- Recording/Documentation of Retirement of Personal and Non – Personal Advances
- Control of Advances Ledger/Registers.
- Control of Advances Vote Books.
- Handling of Public Account Committee Matters.
- Opening of New Personal Emolument Cards.
- Receiving and processing of salary variations.
- Controlling of salary payments and Group Registers.
- Preparation of Staff salary deduction and summaries.
- Preparation of Last Pay Certificates (LPCs)
- Compilation of Nominal Roll, and Leave Roster for Accounts Staff.
- Handling of Administrative matters that affect Accounts.
- Other assignments as directed by Management.